Logbook Entry Guidance

A brief guide to assist with good logbook maintenance and habits for your student during their course and beyond. This is intended as a supplement, not a replacement for Section 3.5 of the Instructor and Examiner Guide

  • NAME AND ADDRESS - Ensure as soon as the course begins that the student has entered their full name and address in the relevant section at the front of the logbook. This is a legal requirement, and could incur a re-submission fee if not done at application stage.
  • SYLLABUS EXERCISES - Every exercise must be entered at least once. Even ground-based exercises  should be mentioned as being covered in remarks section. Avoid hyphenating blocks of exercises together unless already entered clearly beforehand. Signing after each flight is good practice, and could be crucial to a future application should a student relocate to another school.
  • CAPTAIN'S NAME - Dual training flights should always have the instructor's name as Captain. Solo training flights should always have student's name as Captain. Partial, failed or completed General Skills Tests should always have Flight Examiner's name as Captain.
  • NAVIGATION - Navigation training should always be logged as exercise 18, even if other exercises (like 16b or 17b) were also covered. Cross-country exercises should state details of route, including total nautical miles covered, in the remarks section.
  • HOLDER'S OPERATING CAPACITY AND HOURS COLUMNS - For all dual training flights, Holder's Operating Capacity should be entered as 'PUT' with hours entered in 'PUT'/'Dual' column. For all solo training flights, Holder's Operating Capacity should be entered as 'PIC' or 'P1' with hours entered in 'In Command' or 'P1' column. For a partial or failed GST, Holder's Operating Capacity should be entered as 'PUT' with hours entered in 'PUT'/'Dual' column. For the conclusive flight of a successful GST, Holder's Operating Capacity should be entered as 'P1/S' with hours entered in 'In Command' or 'P1' column.
  • TIME FORMAT - Please be consistent with application of time logging. If your takeoff and landing times diverge wildly from decimal hours entries for instance, this is likely to raise queries and delay applications. 
  • HOURS CLAIMS - The total hours claimed on Form 102M Section 4.1 is all hours flown under training in Microlights INCLUDING GST time. All other claims for solo and navigation hours do NOT include GST time.
  • INSTRUCTOR CERTIFICATION - All applications that require mandatory training (full course, navigation or discretionary) must be certified at end of course in logbook by the Microlight Instructor responsible for training. The only time a certification is not required for an application is when only a General Skills Test is mandated (as this is signed off by the Flight Examiner as a pass).
  • LEGIBILITY - Ultimately, the logbook is a legal document that can be reviewed by professionals should something untoward happen, so all flight details should be clearly distinguishable. Avoid using blotchy ink or correction fluid. If you come across a student's page which looks illegible, the best course of action is to score red lines through the whole page and reproduce the details on the next clean page (even if it is out of chronological sequence). It is much better to have one page out of sequence with a reference, than an illegible mess to decipher.